Protection of Privacy

Individuals own their personal information and have a legal right to privacy protection.

Employees & Students

Douglas College employees must not disclose personal information encountered on the job outside Douglas College, and may only discuss or share personal information within Douglas College departments and/or with other employees on a need to know basis and with consistent purpose.
  • Treat students as stakeholders in the collection, use and disclosure of their personal information.

  • Students are loaning their personal information to Douglas College in exchange for services provided by the College. But in so doing students do not cede ownership of their personal information.

  • Students are entitled to request and receive copies of any and all personal information in the possession of the College.

Public Bodies

Public bodies may collect personal information which relates directly to, and is necessary for, an operating program or activity of the public body.
  • Collect only the personal information necessary to provide the service.

  • Share information on a need-to-know, rather than a want-to-know basis, and then only with authorized individuals who specifically need to know.


Information may only be used for the purpose for which it is collected.
  • Additional consent is not required to use information for the purpose for which it was provided, intended and collected.

  • Consent must be obtained to collect or use personal information for other purposes. Exception: Essential personal information may be shared without consent, provided it is absolutely necessary and in the interest of the student or necessary to the functioning of the department. This may be the case with medical or mental conditions which impact a student's performance or which pose a health or safety risk to the student or instructors. This is discretionary and must be carefully considered.